Abandoned records -...
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Abandoned records -- how do you handle?  


Earl Johnson Jr., CRM
Eminent Member
Joined: 1 year ago
Posts: 20
08/12/2019 9:29 pm  

How are you defining "abandoned records?" Anyone addressing these through policy? If not, how are you handling?

Earl Johnson, Jr., CRM
Records Management Lead
IT Data Enterprise & Information Management
Marathon Petroleum Corporation
Findlay, Ohiio

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Andrew Ysasi, MS
Member Admin
Joined: 2 years ago
Posts: 35
07/02/2020 9:00 am  

Hi Earl!

On the vendor side, if an agreement was in place, it is possible the vendor takes over ownership of the records.  At that point, they should review retention requirements and determine the next steps.  Depending on what state, province, or country you are in, you may be able to send the files to the government for storage.  Hope this helps.

Andrew Ysasi, MS

Peter Kurilecz
Member Moderator
Joined: 2 years ago
Posts: 155
14/02/2020 10:24 pm  

I would work with your legal counsel as "abandoned property" is a legal term and they should be able to help you. while you check with them here are some definitions found via an internet search


At common law, a person who finds abandoned property may claim it.  To do so, the finder must take definite steps to show their claim.  For example, a finder might claim an abandoned piece of furniture by taking it to her house, or putting a sign on it indicating her ownership.

Many jurisdictions have statutes that modify the common law's treatment of lost or abandoned property."


abandoned property

n. property left behind (often by a tenant) intentionally and permanently when it appears that the former owner (or tenant) does not intend to come back, pick it up, or use it."


probably the most common abandoned property is that found in storage units. usually auctioned off by the storage company after a given period of time. I know of stories where law firm and doctors records were found in storage units.